Using the Inventory Control System in AllsystemsMax Pro you can:
1. Know how much money you have invested in parts sitting on your shelves.
2. Know where every part is at any given moment.
3. Stop spending money on parts you don't need on the shelf.
4. Easily account for all parts purchases, either put directly onto a repair order, or else on the shelf.
5. Track returns.
6. Track cores.
7. Get timely information that can be used to handle warranties.
8. Check vendor billing.
9. Maintain optimal shelf quantities with minimum effort.
Most independent repair shops no longer stock much inventory and instead rely on vendors for on- time delivery of parts as needed. In AllsystemsMax Pro we call such parts 'Non-Stocked', as opposed to 'Stocked' parts kept 'On Hand' because they are more frequently used.
In addition to stocked items on hand, 'Inventory Value' also includes 'Allocated Parts' and 'Returns'.
'Allocated Parts' are parts assigned to a vehicle for pending work or work currently in progress. Allocated parts are either parts taken from stock on hand, or 'Non-Stocked' parts that have been purchased for work in progress. A purchase of a 'Non-Stocked' part is confirmed by entering a 'Reference Number' , that is, a vendor invoice number, packing slip, or another vendor number that can be used to trace the part back to its source vendor.
Here is how the Inventory Control System manages both stocked and non-stocked parts on a repair order:
You add part T022K, a timing chain kit, to a repair order. The software looks and finds T022K is not available on the shelf, so instead of leaving the reference number blank, as is done for 'Stocked Parts', it inserts the reference number '0(n)' as a placeholder. Then, when you actually get your hands on the timing chain kit, you replace this placeholder with the actual vendor invoice number, thereby confirming purchase of the part. The software then automatically creates a purchase order using the reference number, receives it into stock (on the shelf), and then takes it out of stock (off the shelf) and assigns it to the particular vehicle, replacing your temporary entry '0(n) in the repair order. All of this happens in a fraction of a second. All you do is enter the reference number. The PO is handled automatically.
Note that because you have now actually purchased the part, if you delete the repair order, you will need to deal with that timing chain kit you already bought. So, in that case, the software will ask you what to do with it. You can either put it on the shelf as a 'Stocked Part' in inventory, or return it to the vendor.
