A core has the same item number as its parent but starts with the '&'. A core part is created automatically when a new parent is inserted into the parts list, by checking the Has A Core checkbox, and if not already existing, when adding a new item into an RO from either WorldPac or Similar Jobs. The only significant fields for the core is bill each. Cost each is assumed to be equal to bill each. The description of a core is always 'Core' . All other fields, such as vendor, group, location, taxable, onhand, last cost, last sold, etc., are null. If a value is needed, for example, vendor, then the parent value is used.
When inserted into an estimate or order, the bill quantity for the core is zero. AllsystemsMax Pro assumes that the core quantity is allocated in quantity equal to the parent by calculating parent bill quantity minus core bill quantity. The core bill quantity can be changed up to the bill quantity of parent, in situations where the allocated quantity of the core 'disappears' by being unsuitable for return or by being delivered to the customer, without replacement, in an over the counter sale. If unsuitable for return, the parts manager has the option of billing the customer for the core, or setting bill each to $0.00, thus absorbing the vendor cost of the core deposit.
In all cases, cores will always be accounted for by being billed to the customer (perhaps at price=$0.00) or being sent to the return bin.
Core, in quantity equal to parent bill quantity minus core bill quantity, is sent to the return bin when the repair order is invoiced. Cores are never returned to the shelf as a separate entity that is not inherent in the parent. Therefore, the core quantity on hand is assumed to be the same as the parent and is not tracked or reported on, except by virtue of being seen in the return bin.
